Robert Koehler
103 Posts
(Tampa, FL)
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There was a thread a while back about electronic notarizations. Somebody posted in that thread about a website called DocVerify.com, and I checked it out. The people I spoke with set up an on-screen demonstration of the process and it really is simple. In the past I have always been afraid of attempting electronic notarization because I am not that technologically savvy. But I have to say that the DocVerify website makes eNotarization very, very simple and I really wanted to share my experience.
You basically start off with a PDF document. You upload the document into the DocVerify website, select the type of notarial act, fill in an on-screen journal entry with the types of identification and e-mail address of each party. Each doc can hold up to five signers I believe. You select whether the signer is signing as principal or witness.
You follow the instructions onscreen. The prinicpal and witnesses (if any) simply type their name in your presence, and then you type your name as notary. After all that, the document is secured by the DocVerify system and it gets e-mailed to the notary and all the parties who signed the document. The PDF has security features and it automatically attaches a separate page with the appropriate notary certificate wording for your state, followed by your "electronic seal" and electronic signature, which is actually a scanned version of your real signature with some type of encryption data around it. Any tampering of the document displays some type of error or warning message. The completed document can be saved onto your computer, and it can be uploaded and verified through Docverify to make sure that it hasn't been altered. It meets all of the requirements of Florida law and they also offer it in a few other states.
I purchased a one year subscription that was around $100.00. I haven't had a chance to really use it other than some test documents that I've done with co-workers. But, it really was a lot more simple than I thought. I know that there is little demand for this service but it's still good to know how to do it IMO. And I think that the electronic document is actually far more secure than a paper document.
Again, the website is DocVerify.com. I know this sounds like an advertisement, but it really is simple, reasonably priced, and the staff there has been very helpful in walking me through it.
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Paul Williamson
103 Posts
(Inverness, FL)
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Robert,
Do you know if the electronic seal and signature as well as the process, is in compliance with Chapter 1N-5 of the Florida Administrative Code?
Does the 1 yr subscription cost include your electronic signature, electronic seal as well as the ability to user their systems and servers? Is there any limit on the number of documents that can be processed with their system for the subscription fee?
I've used "EchoSign" in the past for contract signatures with overseas clients. We looked at DocVerify but for some reason (that I don't remember) we couldn't do it through them, thus using EchoSign. That was quite a while ago, so things may have changed.
I think you may be surprised, especially in your work environment, that edocs with eSignatures and eNotarizations may be more widely accepted. I know I was, and my overseas clients liked it a lot. It's fast and simple and got the job done in two days that would have taken at least two weeks to get through the mail and legal reviews in both countries.
You now have a solution for which there may not be too much demand that you can see, so it may behoove you to actively advertise that service. Just a thought.
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Lisa Thornton
288 Posts
(Upland, CA)
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Robert, your post is like a long run-on sentence - difficult to read and usually bypassed. It would help readers if you broke up the sentences. Paul's post is an example of breaking up sentences for easier reading. I couldn't digest that big glob of words your wrote so I passed on reading your post in its entirety.
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Robert Koehler
103 Posts
(Tampa, FL)
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Paul - the provider has ensured me that their process has been approved by the state and is in compliance. Based on my review of the applicable F.S. and F.A.C. rules, the electronic signature and seal do appear to be compliant. Yes, the subscription includes the seal, signature, and ability to use their server, and I believe there is a limit of 45 documents a month, or something along those lines.
The law does state that an electronic document can not be denied solely because it is in electronic form instead of paper form, so I don't see why an electronic power of attorney, for example, saved on a CD, could not be accepted. The only problem is, you have to load it into the computer to verify it. It is really a pretty neat form of technology and I am excited to have it. I am not doing active advertising because most of my notary business by far is weddings; although I now state on my website that I offer electronic notarization.
Lisa - I pride myself on my writing ability, and your post is not well taken. If you don't want to read my posts please don't read them. This board is not a grammar school.
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Robert Koehler
103 Posts
(Tampa, FL)
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And in my defense, my computer, for some reason, will not let me split the post into paragraphs.
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Darcy Mayer
6 Posts
(Irvine, CA)
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Paul,
Yes, DocVerify is in compliance with Florida's Notary state codes as well as several other states.
Also, DocVerify is one of the only E-Signature providers that's also state approved in North Carolina and just recently in Pennsylvania. These states have very strict requirements when it comes to document tamper proofing (independent verification), and document security that is very difficult for most providers to comply with.
The one year subscriptions start at $9.95/mth with a 45 document limit; however, the professional and above editions have unlimited documents. All editions do include the electronic signatures and seals. There are no hidden costs or fees.
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Darcy Mayer
6 Posts
(Irvine, CA)
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I should have included the link to DocVerify.
If you're interested in learning more about DocVerify, please visit www.docverify.com.
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Paul Williamson
103 Posts
(Inverness, FL)
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You need to include line breaks
This is a line of text.
This is another line of text.
The above code would render the following:
This is a line of text.
This is another line of text.
A lot of HTML codes and tags are allowed, including text formatting:
bold text results in bold text
italic text results in italic text
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Paul Williamson
103 Posts
(Inverness, FL)
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OOps, doesn't support using the "code" tag.
Do a Google search for HTML Tags and you can see them all. Not all will work here!
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Lisa Thornton
288 Posts
(Upland, CA)
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<<>>
I said nothing about your grammar, only requested that you break up one massive paragraph into several smaller ones to make the post reader friendly. But since you walk on water, I suppose no one can give you constructive feedback.
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Robert Koehler
103 Posts
(Tampa, FL)
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If I am "walking on water" because I'm not willing to take crap, I guess I am. What I won't walk on is eggshells, on this or any other forum. I've just as much a right to post here as you or anyone else.
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Tina Phillips
1 Posts
(Dallas, TX)
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That's right Robert. Don't worry about what peoples say- its irrelevant. What you provided is very good information for those that can take advantage of it. I will say to you- Thanks for sharing the info!!
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